| • |
employee
references from third parties |
| • |
materials
relating to the employer's staff planning with respect
to more than 1 employee (e.g. RIF plan, salary increases,
management bonus plans, promotions, and job assignments)
|
| • |
medical
reports and records made or obtained by the employer
if the records or reports are available to the employee
from the doctor or medical facility involved |
| • |
information
of a personal nature about a person other than the
employee if disclosure of the information would
constitute a clearly unwarranted invasion of the
other person's privacy |
| • |
information
that is kept separately from other records and that
relates to investigation into criminal activity
of the employee educational records under
FERPA (Family Educational Rights & Privacy Act).
|
Q:
Is an employee entitled to review his/her personnel
file?
A:Yes.
Upon written request to the University, an employee
may review his or her personnel file and make photocopies
of the documents contained therein. Questions about
personnel files should be directed to the Human Resources
and Affirmative Action Office.
Q:
Is the location of personnel documents relevant in determining
whether they need to be disclosed when someone requests
their "personnel file"?
A:
No. The term personnel record is defined by law as explained
above. We cannot exempt a document from disclosure merely
by not placing it in a person's department or central
University personnel file. If a document falls within
the definition of "personnel record", which
is quite broad, then it must be disclosed to the employee
upon request, regardless of its physical location.
Q:
Can anyone obtain a copy of my personnel file by making
a FOIA request?
A:
Recent decisions in the Michigan Court of Appeals and
Michigan Supreme Court have limited the ability of the
University to protect information contained in personnel
files from disclosure under FOIA. If disclosure if required
by law, the University will make all reasonable efforts
to notify the employee as quickly as possible.
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